It’s easy to get overwhelmed when things aren’t going as fast as the customers need, and your employees are already pushing themselves to their maximum. There are only so many hours in a day, after all, and it’s hard to get everything done. If you find your business falling behind and getting overwhelmed, you might want to try out these four easy fixes to become more efficient.
Nothing is better for efficiency than a good calendar system. Knowing when things are due, where people need to be, and what’s got to be done by who will allow for much more efficient workflow. If you find that employees are frequently scrambling to find their next task or you’re often overbooking, maybe look into a new scheduling system for your business. Working from the cloud allows everyone simultaneous access to scheduling data, and many programs and services offer systems that allow your employees to be given a list of what they need to do in what order for what day. A system that is compatible with phones and laptops will streamline things further, and should definitely be considered when choosing a scheduling method. Keep everything organized and easy to access will let your employees keep on track with greatly reduced managing needs.
No matter the industry, the truth is that some tasks are just more important than others. If you find your business falling behind with everything, take a moment to figure out what really deserves your employee’s time each day. Put most of their time and energy on the things that are vital, allowing them to push aside the things that don’t have to get done that day. If certain tasks need to be done before others, schedule them first so that no one is waiting for someone else’s work before doing their own. If you can focus on your priorities, you’ll have a better chance to put your company’s energy where it really needs to go.
Organization is always a key element of efficiency. When you’re organized, you don’t need to worry about where things are or what you need, but rather can simply and easily get the tools and materials you need so you can spend less time in the stock areas. If you have a lot of product or materials, then sorting them with stackable plastic storage containers saves you lots of room and can easily be color coordinated according to what they have. Use labels and a tracking system so that you can easily find what you need, when you need it, without hunting through a labyrinth of unrelated objects. While organizing your workplace might only shave a few minutes off of each task, the time you save will add up over the course of a day and reduce frustration.
Panic certainly doesn’t make anyone more efficient at work, and getting upset with your employees only spreads the stress. Even if you are the type of person who is motivated by a crunch, the truth is that not everyone is, and stressing out your employees will make them less efficient and more exhausted by daily tasks. As counterintuitive as it may be, the best way for your employees to get back on track at work might be to step away. Don’t let them work through lunch and make sure them regular breaks during the day. If they can stop and breathe, they can stop making mistakes and start making work a bit easier for themselves. Being relaxed also increases creative and innovative thinking, which is important in any industry at any level for a job well done.
The four fixes above will give you a better sense of control over your workflow. While no one can give you more time, you can do more with what you have. If your company can master efficiency, you can stop watching the clock and allow the facility to run itself at a natural pace.